GEU is hiring a 0.3 FTE Administrative Assistant

GEU Communications
  • Administrative Assistant, Graduate Employees Union
  • Position Title:  Administrative Assistant
  • Reports to: Executive Board, Graduate Employees Union, AFT/AAUP Local 6666 
  • Location: Portland, OR (hybrid)
  • Salary Range: $25-27/hour, up to 12.5 hours/week. This is a grant-funded position.
  • Posting Date: April 15, 2024
  • Application Deadline:  April 30, 2024
  • Anticipated Start Date:  June 3, 2024 (flexible). This is a temporary, part-time position through June 2025, with possibility of extension.

Graduate Employees Union (GEU, AFT/AAUP Local 6666) is a labor union of graduate employees at Portland State University in Portland, Oregon. We won our first contract in 2018, and we represent nearly 500 graduate employees, including graduate teaching assistants, graduate research assistants, and graduate administrative assistants. GEU is led by an elected executive board of graduate employees.

Job Summary:  

The Administrative Assistant uses their knowledge and expertise to enhance operations by providing general administrative support to the Executive Board. The Administrative Assistant must demonstrate strong communication, organizational, and time management skills. This position will work remotely 80% of the time, and on site 20% of the time.

This position will be supervised by the VP of Operations.

Primary Responsibilities: 

Duties are dependent on filled officer positions (elected annually). General tasks include:

  • Assist VP of Operations, VP of Membership, and VP of Organizing with management of the member and potential member database, and producing member lists
  • Assist VP of Operations with processing monthly shared information reports from PSU administration
  • Assist VP of Communications with generating email lists and union literature production tasks
  • Assist VP of Organizing and VP of Membership with logistics and coordination of New Employee Orientation, and other organizing events
  • Assist VP of Social Engagement with logistics and coordination of General Member Meetings
  • Manage GEU’s shared office space, e.g., check mailboxes, file membership cards, maintain office supply inventory and order supplies
  • Monitor the general email and phone accounts, and direct emails and calls to the appropriate VP for reply
  • Other duties as assigned

Key Qualifications and Transferable Skills: 

  • HS/GED diploma OR any combination of life/professional experiences that provide requisite skills
  • Data entry experience
  • Commitment to labor/progressive movements
  • Clear written and spoken communication style
  • Knowledge of basic software suites (e.g. Microsoft Office and/or Google Workspace)

Other Useful Qualifications: 

  • Experience using and managing databases
  • Experience working in a non-profit setting
  • Experience working within/navigating academic institutions, particularly Portland State University
  • Familiarity with higher education and graduate employee labor issues
  • Familiarity with ActionNetwork, Hustle, Canva, and AirTable

To apply:

Please submit a resume and cover letter to info@pdxgeu.org by April 30, 2024, 5pm PT. GEU plans to begin scheduling interviews after May 7, 2024.